Premier Traveling Notary Public Services

Call Eva at:

(916) 870-4365

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PO Box 19706

Sacramento, CA 95819

By Appointment Only

Monday to Saturday

Apostille Tips

How To Avoid Apostille Pitfalls

The apostille process has two components that must be met in order for your paperwork to work successfully, and both parts are out of our control. Following the apostille tips below, you will improve your chances. First, the Secretary of State must approve the notarization of your document. This means that the notary work must pass their standards.

Second, your foreign entity must accept and approve what is generated by the Secretary of State in the apostille process. Sometimes, what the California Secretary of State provides in the form of an apostille does not mesh with the expectations of your foreign agency. (In that case, your document typically does not need an apostille, but must go through an Embassy process, which is different).

Make sure the document you want to authenticate is correct before we begin the process with the Apostille Tips below.

Tip #1

Make sure your notary verbiage is correct
Is the notary portion of your document correct to today’s California standards? If I am notarizing your document, this won’t be a problem, however, if another notary isn’t current and their paperwork isn’t up-to-date, your document will be rejected by the Secretary of State. I can re-notarize your document.

Tip #2

Get approval for a “loose notary certificate” first.
If your document does not have the correct California notary verbiage, I will attach a loose certificate to your document in order to get your apostille completed by the Secretary of State. However, some foreign agencies do not allow a loose certificate. So ASK first!

Tip #3

Make sure your foreign agency doesn’t require the notary to use “Rolling Stamps.”
Some foreign agencies want a notary stamp across all page edges of a multi-page document. California notaries are prohibited from using their stamp in this manner and your paperwork will be rejected by the Secretary of State. Make sure your agency understands that this is not possible. However, the Apostille stamp provided by the Secretary of State will use a “Rolling Stamp”.

Tip #4

Formatting your document!
Is there -or should there be- a place for today’s date? Is there a line for all the signers? Are the names correctly spelled? Foreign countries often make mistakes with names. Strike-outs and corrections might not be allowed by your foreign entity.
Check with your receiving entity to confirm that what we send is what they can use.

Thank you for choosing Capital Signings.

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Traveling Loan Signing Agent